Having spent most of the Covid period focussed on running Virtual, online team building events for clients across the globe, we know a thing or 2 about how to keep people ended during an online meeting.
To help you make the most out of your online meetings, we have compiled ten quick tips that will enhance participant engagement and foster a collaborative environment. Let\’s dive in!
1. Set clear objectives and agenda:
Start by defining clear objectives for the meeting and create a well-structured agenda. Communicate the purpose of the meeting to participants beforehand, ensuring everyone understands what needs to be accomplished. This clarity will keep participants focused and engaged throughout the session.
2. Encourage active participation:
Promote active participation by encouraging attendees to share their thoughts, ideas, and concerns. Ask open-ended questions and provide ample time for discussion. Create an inclusive environment where everyone feels comfortable contributing, fostering a sense of ownership and engagement.
3. Use visual aids:
Utilize visual aids such as slides, charts, and videos to enhance the meeting\’s visual appeal. Visuals help break the monotony of long verbal discussions and provide a fresh perspective. Keep your slides concise, use relevant graphics, and avoid information overload.
4. Incorporate interactive activities:
5. Be mindful of meeting length:
Long, drawn-out meetings tend to lose participants\’ interest and focus. Keep your meetings concise and focused on the agenda. Consider scheduling shorter, more frequent meetings instead of lengthy ones, ensuring participants can stay engaged and maintain their productivity.
6. Utilize chat and collaboration tools:
Leverage chat and collaboration tools provided by your video conferencing platform. These tools enable participants to communicate, share ideas, and collaborate in real-time. Encourage attendees to use these features, fostering a dynamic and interactive environment.
7. Rotate meeting facilitation:
Assign different team members to facilitate or lead the meeting. This practice not only provides a fresh perspective but also encourages active engagement and ownership from various participants. Sharing the responsibility also ensures everyone feels included and valued.
8. Maintain a professional yet relaxed atmosphere:
Create a professional yet relaxed atmosphere during online meetings. Use a friendly tone, encourage humor, and build rapport with participants. A comfortable environment reduces anxiety and fosters engagement among attendees.
9. Use storytelling techniques:
Incorporate storytelling techniques to make your content more engaging and relatable. Weave narratives, anecdotes, or case studies into your presentations to capture participants\’ attention and help them connect with the topic on a personal level.
10. Follow up and seek feedback:
After the meeting, follow up with participants by sharing meeting notes, action items, and any relevant resources. Additionally, seek feedback from attendees to understand their engagement levels and gather suggestions for improvement. Act on the feedback received to continuously enhance the quality and engagement of future online meetings.
Engaging participants during online meetings is vital for productivity and collaboration. By implementing these ten quick tips, you can create an environment that encourages active participation, collaboration, and meaningful engagement.
Remember to set clear objectives, promote interaction, and leverage interactive tools to make your meetings more effective and enjoyable. Happy meeting!